Archiving E-mail

Archiving e-mail removes the e-mail from the e-mail server, and stores it where storage space is less critical. This process keeps e-mail available and improves e-mail handling performance.

• Create a directory in your U\: drive named "Exchange-Archive" (or similar) - do NOT store archives on your local machine as it will not be backed up by VIS!
• Activate the AutoArchive feature in Outlook
  • From the main Microsoft Outlook window, click on the Tools menu
  • Click Options (this will open the Options dialog shown below)
  • Click the Other tab
  • Click AutoArchive button

• The AutoArchive dialog should now be open
  • Make sure the "Delete expired items (e-mail folders only)" is not checked
  • Direct old itmes to the folder you created: U:\Exchange-Archive\archive.pst

• Click OK to close the AutoArchive dialog
• Click OK to close the Options dialog

More resources

Microsoft online training courses:

• Archiving in Outlook 2007
• Archiving in Outlook 2003